📊 System Overview
The Audit Management System is a role-based digital platform designed for managing audit objections, tracking responses, preparing broad sheets, organizing exit meetings, and generating comprehensive reports. Built for government or corporate audit environments, this system streamlines the entire audit process from objection identification to resolution.
🔄 Audit Objection Lifecycle
1
Draft
Initial creation of audit objection
2
Sent to Admin
Submitted for review
3
Under Review
Admin evaluation
4
Response in Progress
Department preparing response
5
Satisfactory
Response approved
6
Approved
Final approval
7
Closed
Objection resolved
Lifecycle Features:
- Status Tracking: Real-time visibility of objection status
- Time Tracking: Monitor time spent in each stage
- Escalation: Automatic escalation for delayed responses
- History Log: Complete timeline of status changes
- Deadline Management: Set and track response deadlines
👥 Role-Based Access Control
Operator Role
- Create and edit audit objections
- Send objections to admin for review
- Review responses from target departments
- Add comments and attachments
- Generate basic reports
Admin Role
- Review objections and approve/reject
- Forward objections to target departments
- Assign deadlines for responses
- Close objections after satisfactory resolution
- Manage audit teams and assignments
Target Department Role
- Submit responses to objections
- Add supporting documents
- Request extensions when needed
- View objection history and comments
Super Admin / Developer
- Full system access and configuration
- User role management
- System settings and customization
- Audit log review
- System maintenance
📋 Broad Sheet Management
Broad Sheet (BS) Features:
- BS Preparation: Create Broad Sheet responses for unresolved objections
- Re-Broad Sheet (RBS): Prepare subsequent responses for follow-up
- Auto-fill Remarks: Common remarks automatically populated
- Senior Authority Comments: Add comments from senior officials
- TAD/Ministry Comments: Include external stakeholder feedback
- Document Export: Print or download as PDF
🤝 Exit Meeting Management
Meeting Types:
- Bilateral Meetings (Non-SFI): Two-party meetings between audit and auditee
- Trilateral Meetings (SFI): Three-party meetings involving oversight bodies
Meeting Features:
- Meeting Worksheets: Create structured meeting agendas
- Minutes Generation: Auto-generate meeting minutes
- Decision Recording: Record decisions for each objection
- Auto-update: Decisions automatically update objection status
- Attendance Tracking: Record meeting participants
- Action Items: Track follow-up actions from meetings
💰 Financial Tracking
Financial Calculations:
- Involved Amount: Total amount involved in objection
- Recovered Amount: Amount successfully recovered
- Coordinated Amount: Amount under coordination
- Unsettled Amount: Outstanding balance
- Bengali Word Conversion: Automatic number to Bengali text conversion
- Currency Support: Multiple currency support
💬 Comments & Attachments
Comment System:
- Internal Comments: Private comments within audit team
- External Comments: Visible to all stakeholders
- Reply Threads: Nested comment replies
- Mentions: Tag users in comments
File Attachments:
- Supported Formats: PDF, DOC, DOCX, XLS, XLSX, JPG, PNG
- Size Limit: Up to 10MB per file
- Multiple Uploads: Add multiple attachments
- Version Control: Track document versions
- Preview: In-browser document preview
📊 Reports & Audit Logs
Report Types:
- Status Reports: Objections by current status
- Fiscal Year Reports: Objections by fiscal year
- Objection Type Reports: Categorized by objection type
- Department Reports: Objections by target department
- Financial Summary: Financial impact reports
- Resolution Rate: Percentage of resolved objections
Export Options:
- Excel Export: XLSX format for data analysis
- PDF Export: Printable reports with formatting
- Print: Direct printing with styling
- CSV: Raw data export
Audit Logs:
- Activity Tracking: All user actions logged
- IP Tracking: Source IP address recording
- Timestamp: Date and time of all activities
- Filters: Search and filter log entries
- User Activity: Track individual user actions
🔔 Notification System
- Status Change Alerts: Automatic notifications for status updates
- Assigned Objections: Notify departments of new assignments
- Pending Responses: Reminders for upcoming deadlines
- Overdue Alerts: Escalation for overdue responses
- Multiple Channels: Email, SMS, and in-app notifications
- Customizable: Configure notification preferences
🛡️ Security & Compliance
- Data Encryption: AES-256 encryption for sensitive data
- Access Logs: Track all system access
- GDPR Compliance: Data protection standards
- Backup & Recovery: Automated daily backups
- Disaster Recovery: Recovery point objectives (RPO) and recovery time objectives (RTO)
📱 Mobile Access
- Responsive Design: Works on all devices
- Mobile App: Optional native mobile applications
- Offline Mode: Basic functionality offline
- Push Notifications: Real-time alerts on mobile